Alumni Association Bylaws
Section 1. The name of the Association shall be
the Hampden-Sydney College Alumni Association, hereinafter referred to as the
Article IIObjectives and Purpose
Section 1. The objectives
and purpose of the Association are to promote at all times the general welfare
of Hampden-Sydney College, and to this end, maintain the good will of all former
students toward the College and their comradeship with each other. In carrying
out these general purposes, the Association shall strive at all times to provide
and maintain close contact between the members of this Association and the
College, and its Trustees, faculty, and students.
Section 1. Any person who has
matriculated at the College, or has been a member of its faculty, Board of
Trustees, or has received an honorary degree, shall be a member of the
Association unless they specifically request to no longer be considered an
Section 2. Honorary membership shall be conferred upon any
person, upon nomination by a member or members of the Board of Officers of the
Association, and with approval from a two-thirds majority vote of those present
at a meeting of the Alumni Council.
Section 3. Ex-officio non-voting
membership shall be conferred upon: the College President, the Vice Presidents
and Deans of the College, the Director of Alumni Relations, the student body
president, and a faculty representative.
Section 4. The Association, as
far as possible, shall consist of local alumni clubs based upon geographical
divisions of cities, towns, and other local groupings. Each club will have a
president with a recommended term of two-years.
Article IVAlumni Council
Section 1. The governing board of
the Association shall be an Alumni Council consisting of a Board of Officers,
representative(s) of each local alumni club, and a representative from the Board
of Trustees. The Alumni Council shall be vested with full authority to act on
behalf of the Association.
Article VBoard of Officers and Executive Committee
The Board of Officers of the Association shall consist of the President,
President-Elect, National Chairmen, Past Presidents, and the Trustee
Section 2. The Executive Committee of the Board of
Officers shall consist of the President, the President-Elect, the Immediate Past
President, The Director of Alumni Relations, and the Trustee representative. The
Executive Committee shall be responsible for the management of the Association’s
affairs, and under the guidance of the Alumni Relations Office direct the
operations of the Association. The Executive Committee shall appoint a
Nominating Committee each year for the purposes of proposing a slate of
Officers. Any member of the Association may make nominations to the Nominating
Committee. In the event a vacancy occurs prior to regular elections, the
Executive Committee shall have the power to fill any such vacancy for the
remainder of the term.
Article VIDuties of Officers
Section 1. The President shall
be the chief executive officer of the Association and shall:
Section 2. The President-Elect of the Association shall:
- Preside over all meetings of the Association and the Board of Officers.
- Represent the Association at official College functions, which shall be
deemed consistent with the purpose of the Association.
- Appoint special ad-hoc committees and Association representatives.
- Have the power to call such special meetings, as he shall deem necessary.
- Have the power to fill all such vacancies, except the President-Elect, as
shall occur during his term, until regular elections shall take place.
Section 3. The National Chairmen of the
Association shall serve as the chairpersons for their respective committees on
the Alumni Council with the following duties:
- Preside over all meetings of the Association and the Board of Officers in
the absence of the President.
- Shall fulfill the duties of the President in his absence and shall assume
the Presidency, subject to the approval of the Board of Directors, should that
position become vacant.
Section 4. Past Presidents shall serve as
consultants to the Board of Officers and may attend any meetings of the
- National Chairman for Admissions shall serve as the chair of the Admissions
Committee and shall be responsible for coordinating and administering relations
between the Association and the Admissions Office. Emphasis will be placed on
accomplishing the application goals established by the Admissions Office.
- National Chairman for Development shall serve as the chair of the
Development Committee and serve as the National Chair for the Annual Fund. The
Vice President for Development shall be responsible for assisting and attaining
regional goals and objectives of the Annual Fund and communicating the
Institutional Advancement objectives with each local club.
- National Chairman for Communications shall serve as chair of the Public
Relations Committee and shall be responsible for overseeing and managing all
communications on behalf of the Association with the members of the Alumni
Council. Duties include maintenance and distribution of an electronic
- National Chairman for Young Alumni Programs shall serve as Chairman of the
Young Alumni Committee. Duties include the implementation of young alumni
initiatives established by the College’s Alumni Relations and Annual Fund
- National Chairman for Career Development shall serve as Chairman of the
Career Development Committee and be the liaison between the Association and the
Career Development office.
- National Chairman for Small Alumni Clubs shall serve as Chairman of the
Small Alumni Club Committee.
Article VIIElection of Officers and Club Presidents Section 1.
Members of the Association Board of Officers shall be elected from a slate of
nominees provided by the Nominating Committee. They shall be elected for a term
of two years and may not succeed themselves in the same position.
Section 2. Club Presidents shall be elected for a term of two years and
may serve no more than two consecutive terms without approval by the Executive
Committee of the Alumni Council.
Article VIIISection 1. A Quorum of any meeting of the
Association shall consist of a majority of the number of members present.
Section 2. A Quorum of the Executive Committee shall consist of one-half
Article IXSection 1. Amendments to these bylaws
may be proposed by any Member of the Association and must be presented to the
Director of Alumni Relations in writing before being presented to the Board of
Officers for consideration.
Section 2. The Director of Alumni Relations
shall make known to the members of the Board of Officers, in writing, all
amendments which shall be considered by the Board at the next regularly
scheduled meeting, or special meeting, at least two days prior to such meeting.
Section 3. Amendments to these bylaws shall be enacted when ratified by
a two-thirds (2/3) vote of the Alumni Council at its regularly scheduled