Alumni Association Bylaws - The Alumni Association of Hampden-Sydney College

Alumni Association Bylaws

Article I

Name
Section 1. The name of the Association shall be the Hampden-Sydney College Alumni Association, hereinafter referred to as the "Association”.

Article II

Objectives and Purpose
Section 1. The objectives and purpose of the Association are to promote at all times the general welfare of Hampden-Sydney College, and to this end, maintain the good will of all former students toward the College and their comradeship with each other. In carrying out these general purposes, the Association shall strive at all times to provide and maintain close contact between the members of this Association and the College, and its Trustees, faculty, and students.

Article III

Membership
Section 1. Any person who has matriculated at the College, or has been a member of its faculty, Board of Trustees, or has received an honorary degree, shall be a member of the Association unless they specifically request to no longer be considered an alumnus.

Section 2. Honorary membership shall be conferred upon any person, upon nomination by a member or members of the Board of Officers of the Association, and with approval from a two-thirds majority vote of those present at a meeting of the Alumni Council.

Section 3. Ex-officio non-voting membership shall be conferred upon: the College President, the Vice Presidents and Deans of the College, the Director of Alumni Relations, the student body president, and a faculty representative.

Section 4. The Association, as far as possible, shall consist of local alumni clubs based upon geographical divisions of cities, towns, and other local groupings. Each club will have a president with a recommended term of two-years.

Article IV

Alumni Council
Section 1. The governing board of the Association shall be an Alumni Council consisting of a Board of Officers, representative(s) of each local alumni club, and a representative from the Board of Trustees. The Alumni Council shall be vested with full authority to act on behalf of the Association.

Article V

Board of Officers and Executive Committee
Section 1. The Board of Officers of the Association shall consist of the President, President-Elect, National Chairmen, Past Presidents, and the Trustee Representative.

Section 2. The Executive Committee of the Board of Officers shall consist of the President, the President-Elect, the Immediate Past President, The Director of Alumni Relations, and the Trustee representative. The Executive Committee shall be responsible for the management of the Association’s affairs, and under the guidance of the Alumni Relations Office direct the operations of the Association. The Executive Committee shall appoint a Nominating Committee each year for the purposes of proposing a slate of Officers. Any member of the Association may make nominations to the Nominating Committee. In the event a vacancy occurs prior to regular elections, the Executive Committee shall have the power to fill any such vacancy for the remainder of the term.

Article VI

Duties of Officers
Section 1. The President shall be the chief executive officer of the Association and shall:

Preside over all meetings of the Association and the Board of Officers.
Represent the Association at official College functions, which shall be deemed consistent with the purpose of the Association.
Appoint special ad-hoc committees and Association representatives.
Have the power to call such special meetings, as he shall deem necessary.
Have the power to fill all such vacancies, except the President-Elect, as shall occur during his term, until regular elections shall take place.

Section 2. The President-Elect of the Association shall:

Preside over all meetings of the Association and the Board of Officers in the absence of the President.
Shall fulfill the duties of the President in his absence and shall assume the Presidency, subject to the approval of the Board of Directors, should that position become vacant.

Section 3. The National Chairmen of the Association shall serve as the chairpersons for their respective committees on the Alumni Council with the following duties:

National Chairman for Admissions shall serve as the chair of the Admissions Committee and shall be responsible for coordinating and administering relations between the Association and the Admissions Office. Emphasis will be placed on accomplishing the application goals established by the Admissions Office.
National Chairman for Development shall serve as the chair of the Development Committee and serve as the National Chair for the Annual Fund. The Vice President for Development shall be responsible for assisting and attaining regional goals and objectives of the Annual Fund and communicating the Institutional Advancement objectives with each local club.
National Chairman for Communications shall serve as chair of the Public Relations Committee and shall be responsible for overseeing and managing all communications on behalf of the Association with the members of the Alumni Council. Duties include maintenance and distribution of an electronic Association newsletter.
National Chairman for Young Alumni Programs shall serve as Chairman of the Young Alumni Committee. Duties include the implementation of young alumni initiatives established by the College’s Alumni Relations and Annual Fund Office.
National Chairman for Career Development shall serve as Chairman of the Career Development Committee and be the liaison between the Association and the Career Development office.
National Chairman for Small Alumni Clubs shall serve as Chairman of the Small Alumni Club Committee.

Section 4. Past Presidents shall serve as consultants to the Board of Officers and may attend any meetings of the Association.

Article VII

Election of Officers and Club Presidents Section 1. Members of the Association Board of Officers shall be elected from a slate of nominees provided by the Nominating Committee. They shall be elected for a term of two years and may not succeed themselves in the same position.

Section 2. Club Presidents shall be elected for a term of two years and may serve no more than two consecutive terms without approval by the Executive Committee of the Alumni Council.

Article VIII
Quorum

Section 1. A Quorum of any meeting of the Association shall consist of a majority of the number of members present.

Section 2. A Quorum of the Executive Committee shall consist of one-half its members.

Article IX
Amendments

Section 1. Amendments to these bylaws may be proposed by any Member of the Association and must be presented to the Director of Alumni Relations in writing before being presented to the Board of Officers for consideration.

Section 2. The Director of Alumni Relations shall make known to the members of the Board of Officers, in writing, all amendments which shall be considered by the Board at the next regularly scheduled meeting, or special meeting, at least two days prior to such meeting.

Section 3. Amendments to these bylaws shall be enacted when ratified by a two-thirds (2/3) vote of the Alumni Council at its regularly scheduled meetings.

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