HAMPDEN-SYDNEY ALUMNI ASSOCIATION
I – Name
This organization shall be called the Hampden-Sydney College
Alumni Association, hereinafter referred to as the "Association.”
II – Objectives and Purpose
The objectives and purpose of the Association are to promote
at all times the general welfare of Hampden-Sydney College and its mission to
form good men and good citizens in an atmosphere of sound learning. To this end, the Association shall strive to maintain
the good will of all former students toward the College and their comradeship
with each other, and to provide such aid, assistance, and advice to the College
and its Trustees, faculty, and staff as may be deemed necessary and prudent by
the Association, or as may be requested by the College and its Trustees,
faculty, and staff. In carrying out
these general purposes, the Association shall strive at all times to provide
and maintain close contact between the members of this Association and the
College, and its Trustees, faculty, and students.
III – Membership
Section 1. Any person who has matriculated at the
College, or has been a member of its faculty, Board of Trustees, or has
received an honorary degree, shall be a member of the Association until and unless
they specifically request to no longer be considered an alumnus.
Section 2. Honorary membership shall be conferred upon any person, upon
nomination by a member or members of the Board of Directors of the Association, and
with approval from a two-thirds majority vote of those present at a meeting of
the Board of Directors.
Section 3. The College President, the Vice Presidents and Deans of the
College, the Director of Alumni Relations, the student body president, and a
faculty representative shall be members of the Association ex officio, but shall not have a vote unless otherwise qualified
for membership under § 1 herein.
Section 4. The Association shall, to the extent possible, organize itself
into local alumni clubs based upon geographical divisions of cities, towns, and
other local groupings. Each club will
have a President with a recommended term of two-years. In addition to local alumni clubs, the
Association may foster affinity groups based upon alumni professional and
personal interests upon application to and approval of the Board of Directors.
IV – Board of Directors
Section 1. The Association shall be governed by a Board of Directors,
consisting of the officers of the Association, representatives of local alumni
clubs, a representative from the Board of Trustees, a Faculty Representative,
and a Student Representative. The Board
of Directors shall be vested with full authority to act on behalf of the
Association, and shall meet not less than once per academic semester.
Section 2. In addition to the officers of the
Association, the Board of Directors shall be composed of twenty-one (21) members,
which shall serve as the governing body of the Association, and shall meet not
less than once per academic semester.
Section 3. Members of the Board of Directors shall, for their initial
terms, be elected in three classes of staggered terms as listed below, and
their successors shall be elected to full, three-year terms, as follows:
Class of 2014 – Scott
Anderson ’10; Tom Crowder ’78; Bill Garrett ’74; Jason Nelson ’98; Michael
Palmore ’97; John Simmons ’10; W. James Young ’86
Class of 2015 -- Eric
Apperson ’85; Webster Baldwin ’07; Chris Brewer ’05; Stuart Cox ’87; Tom Goode
’79; John Moss ’02; Rett Turner ’04
Class of 2016 -- Stephen
Abbitt ‘06; Lee Brooks ’75; Chris Hughes ’88; Judd McAdams ‘77; Gordon Nash
‘71; Will Shumadine ’94; Litz VanDyke ’86
Nothing herein shall preclude members of
the Board of Directors from succeeding themselves.
Section 4. The Association will hold an annual Alumni
Leadership Summit on campus in order to properly train and equip the leaders of
each local alumni club and affinity group. Each local alumni club should strive
to insure representation at this annual Summit through its President or his
Section 5. The Representative of the Board of Trustees
shall be elected by the Board of Trustees in accordance with its procedures,
and shall serve a term of three years.
Section 6. The Faculty Representative shall be appointed
by the Provost and Dean of the Faculty of the College, subject to approval by
the Faculty in accordance with its normal election procedures, and shall serve
a term of three years, ex officio.
Section 7. The Student Representative shall be elected
by the Student Senate, and shall serve a term of one year, ex officio.
V – Officers and Executive Committee
Section 1. The Officers of the Association shall consist
of the President, the President-Elect, the National Chairmen as set forth in
Article VI, § 3 herein, past Presidents, and the Trustee Representative.
Section 2. The Executive Committee shall consist of the President, the
President-Elect, the Immediate Past President, the Trustee representative, and
the Director of Alumni Relations of the College. The Executive Committee shall be responsible
for the management of the Association’s affairs and, in consultation with the
Alumni Relations Office, direct the operations of the Association.
Section 3. The President shall appoint from among the
members of the Board of Directors a Nominating Committee annually. Any member of the Association may make
nominations to the Nominating Committee.
The Nominating Committee shall, in consultation with College Staff
(including, but not limited to, the Vice President for Institutional Advancement,
the Director of Development and the Director of Alumni Relations), propose a
slate of Officers and members of the Board of Directors.
Section 4. In the event a vacancy in the office of President of the
Association occurs prior to regular elections, the President-Elect shall
succeed immediately to the office. In the
event a vacancy in any other office occurs prior to regular elections, the
Executive Committee shall have the power to fill any such vacancy for the
remainder of the term, or until the end of the next Board of Directors meeting,
whichever is earlier.
Section 5. Any Officer of the Association may be
removed from office by the vote of two-thirds (2/3) of the Board of Directors,
after being furnished with notice that such removal will be sought, with
the charges, in writing, signed by not less than one-fifth (1/5) of the Members
of the Board of Directors, or upon recommendation by a majority of the members
of the Executive Committee; and allowing thirty (30) days within which to
appear and defend against the charges.
In the event that the removal of the President is sought, the
President-Elect or his designee shall preside at the meeting at which removal
Section 6. Resignation from any office in the
Association shall be conveyed in writing to the Director of Alumni Relations
and the President of the Association.
VI – Duties of Officers and Board of Directors
Section 1. The President shall be the chief executive
officer of the Association and shall:
- Preside over all meetings of the Association, the
Executive Committee, and the Board of Directors;
- Represent the Association at official College
functions, which shall be deemed consistent with the purpose of the
- Appoint special ad
hoc committees and Association representatives;
- Have the power to call such special meetings, as he
shall deem necessary; and
- Have the power to fill all such vacancies, except the
President-Elect, as shall occur during his term, until regular elections
shall take place.
President-Elect of the Association shall:
- Preside over all meetings of the Association, the
Executive Committee, and the Board of Directors in the absence of the
- Shall fulfill the duties of the President in his
absence and shall assume the Presidency of the Association should that
position become vacant.
National Chairmen of the Association shall serve as the chairmen for their
respective committees, with the following duties:
- National Chairman for Admissions shall serve as the
chairman of the Admissions Committee and shall be responsible for
coordinating and administering relations between the Association and the
Admissions Office. Emphasis will be placed on accomplishing the
application goals established by the Admissions Office;
- National Chairman for Development shall serve as the
chairman of the Development Committee and serve as the National Chair for
the Annual Fund. The Vice President
for Institutional Advancement shall be responsible for assisting and
attaining regional goals and objectives of the Annual Fund and
communicating the Institutional Advancement objectives with each local
- National Chairman for Communications shall serve as
chairman of the Public Relations Committee and shall be responsible for
overseeing and managing all communications on behalf of the Association
with the members of the Alumni Council. Duties include maintenance and
distribution of an electronic Association newsletter;
- National Chairman for Young Alumni Programs shall serve
as Chairman of the Young Alumni Committee. Duties include the
implementation of young alumni initiatives established by the College’s
Alumni Relations and Annual Fund Office;
- National Chairman for Career Development shall serve as
Chairman of the Career Development Committee and be the liaison between
the Association and the Career Development office; and
- National Chairman for Small Alumni Clubs shall serve as
Chairman of the Small Alumni Club Committee.
herein shall preclude the appointment of Co-Chairmen for any of these positions.
members of the Board of Directors of the Association shall:
with the several officers of the Association in the execution of their
respective duties and to implement the goals of the Association by direct
participation in its programs and activities;
Attend all meetings of the Association
and, to the best of their ability, be informed about all relevant Association
and College matters;
Be removed from the Board upon
failure, absent adequate explanation provided to the President and the Director
of Alumni Relations, to attend two or more consecutive meetings of the Board of
Make such uniform annual financial
contributions to the College which may, from time to time, be recommended by
the Executive Committee of the Association, and approved by the Board of
Directors; except that nothing herein shall preclude the Association from
setting a reduced amount for younger alumni serving on the Board of Directors
within ten years of their graduation.
Section 5. Past
Presidents shall serve as consultants to the Executive Committee and may attend
any meetings of the Executive Committee and Board of Directors.
VII – Election of Officers, Board of Directors, and Club Presidents
Section 1. Officers of the Association shall be elected by
the Board of Directors from a slate of nominees provided by the Nominating
Committee. They shall be elected for a
term of two years and may not succeed themselves in the same position.
Section 2. Except as provided in Article IV, § 3 herein,
Members of the Board of Directors shall be elected for a term of three years,
and may succeed themselves without limitation.
Section 3. Club Presidents shall be elected by their respective clubs for a
term of two years and may serve no more than two consecutive terms without
approval by the Executive Committee of the Alumni Association.
VIII – Quorum
Section 1. A Quorum of any
meeting of the Board of Directors shall consist of a third of its members
present at a duly-called meeting of the Board.
Section 2. A Quorum of the Executive Committee shall consist of one-half its
IX – Amendments
Section 1. Amendments
to these By-Laws may be proposed by any Member of the Association and must be
presented to the Director of Alumni Relations in writing before being presented
to the Board of Directors for consideration.
Nothing herein shall preclude consideration of any proposed amendments
by the Executive Committee for its recommendation prior to consideration by the
Board of Directors.
Section 2. The Director of Alumni Relations shall make known to the members
of the Board of Directors, in writing, all amendments which shall be considered
by the Board at the next regularly scheduled meeting, at least two days prior
to such meeting.
Section 3. Amendments to these bylaws shall be enacted when ratified by a
two-thirds (2/3) majority vote of those members of the Board of Directors present
and voting at a regularly scheduled meeting of the Board.